Many agents strive to be more productive each day. The create to-do lists, they wake up early to get a jump on the day and they work late until their tasks are complete. Although this is certainly hard work, it’s not the most productive and efficient use of time. So, if putting one’s nose to the grindstone and work, work, working isn’t productive, what is?
Time tracking helps you work more productively each day. If you’ve ever looked at your to-do list at the end of the day and wondered when you’re going to get it all done, it’s time to step back and see where you’re spending your time by time tracking.
For a whole day, write down everything you do, whether it’s spending an hour writing personal notes or spending 30 minutes scrolling Facebook. It’s important to be honest about what you’re doing so you can spot patterns and see where you may be able to streamline your day.
Secondly, while a to-do list is important, it’s inefficient if you don’t prioritize the tasks on it. But everything is a priority, you say. Can you identify one or two things that have to get done? Put those at the top of the list. Then, once you’ve completed those activities, work your way down the list and complete the activities of the next highest importance.
Third, focus on where you can use your time smarter. Many times, we claim to be busy, but we spend five minutes here and 20 minutes there checking sports scores or catching up on celebrity gossip. While it’s important to take breaks throughout the day, falling down the rabbit hole of the internet can detract from your productivity.
What about things on your lists that you just don’t get around to? If you can, delegate them to an assistant or otherwise outsource them. Usually these are tasks like going to the post office or filing paperwork. By outsourcing them to someone else, you can free up your time to focus on your priorities.
So, how can you get more out of your day?
Break your day into 60- to 90-minute blocks. When you time block you day, you ensure you’ll complete your priorities each day. For that block of time, you’ll do nothing but focus on one priority—no distractions allowed. Priorities include lead generation, meeting with clients, planning your business, etc.
Include 15-minute breaks in between blocks. Use these breaks to take a walk, listen to or read a book you’ve been meaning to read, or turn off your gadgets and refocus your mind.
Use Referral Maker CRM to help you prioritize your day. Referral Maker CRM can help you prioritize your day, set goals for your business and personal life and track your daily activities. Visit ReferralMaker.com to learn more!