If you’ve ever uttered the phrase, “Where did the day go?” and felt as if you completed nothing on your list, time tracking may be for you. Time tracking gives you an overview of how you’re spending your day so that you can see what tasks and activities are eating up most of your time. It helps you to pinpoint areas where you could be more efficient and delegate tasks to your assistant.
How to Get Started:
Open up a new spreadsheet on your computer or use a piece of paper and use a timer to clock your time.
Write down the time you start a new task. Leave space to also note any distractions or background noise. For example, if you listen to music or a podcast while you write personal notes or if you received an unexpected visitor while you were in the middle of calling your clients.
Keep track of everything, including your morning primp time, your commute, lunch, breaks,etc.
Track for a week. Doing this exercise for a week allows you to see how you’re spending your time. Try not to do anything different from your normal routine to skew better results.
3 Benefits of Time Tracking
1. Find out where your time went. Tracking will give you an accurate picture of how you spend your time. Although in our minds, we think that we use our time efficiently, in reality the ten minutes that we think we spent on Facebook was really an hour and the hour we thought we spent writing personal notes was really only forty minutes.
2. Value your time more. Although we know that our time is valuable, in practice we find ourselves busy with time-consuming tasks that cut into our most productive hours. Tracking your time will help you to outsource tasks so that you can spend your time generating leads and tending to more important things. It’ll also help you maintain perspective—those dreaded tasks may seem like they take an eternity, but in reality they may only take up a half hour of your week.
3. Use your time more efficiently. Once you know how you’re spending your time, you can focus on areas for improvement, and even carve out time to pursue hobbies or activities that you once thought you didn’t have time for, like working out.
Referral Maker Tip: Once you’ve finished tracking, you may find that blocking your time into 90-minute chunks is a great way to make sure that you continue to use your time wisely.
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