Carve More Structure into Your Day

Hiring an assistant can keep you organized and on-track, especially when you're busy.

Hiring an assistant can keep you organized and on-track, especially when you’re busy.

As Joe Niego, America’s best listing agent, says, “Align what you do with what you want.” In order to carve out time for yourself and what’s important to you, it’s critical to implement structure in your day. One of the easiest ways to do this is to plan your year, month, week and day based on your priorities. That means scheduling in your vacations, children’s sports games and school plays, your daily lead generation, etc. But, what happens if you’re a whiz at planning and you still feel like you don’t have time to tackle it all? Here are five ways to create more structure in your day and carve out time for you.

1. Hire help. It’s impossible to do it all. That’s why the most successful people hire other people to help. If you’re bogged down by the small, but important, tasks at the office (preparing your monthly mailings, filing important paperwork, etc.), hire an assistant. An assistant can tackle the tasks that have to get done that don’t have time to do yourself. They can even help to keep you organized and on track, especially when you’re feeling frazzled.

If it’s chores at home that are infringing on the time you spend with your family or on hobbies, hire help. Pay a landscaping company to tend to your yard, hire a housecleaning service to clean your home once a week, etc. Hiring help gives you more time to spend on the pursuits that you enjoy and will help your business to run more smoothly.

2. Refer your most challenging clients. We’ve all had to deal with those clients—you know, the ones that have you rolling your eyes and sighing heavily after you talk to them and who have you running around in circles. Instead of dealing with them and their drama, refer them to someone else. Get them off of your plate! Remember, no commission is worth that much of a headache.

3. Prune your schedule. Review your schedule and see if there’s something you can cut or move. If you’ve hired help, remove those tasks from your schedule so that you don’t clog your day with tasks that are no longer yours. Log into Referral Maker® real estate CRM and let it help you organize your day, time block your schedule and meet the goals you’ve set for your business and life. Not using Referral Maker? What are you waiting for? Visit to start your 30-day free trial.

4. Just say “no.” Take a page from the books of most two-year-olds and learn to say “no” quickly and with passion (though hopefully without the screaming tantrum). Don’t want to take on a high-maintenance client? Just say “No.” No time to chair a committee for an organization you belong to? Say, “No, thanks.” Practice saying “no” in the mirror until it becomes as natural to you as brushing your teeth.

5. Manage your energy. Although there’s a time to focus and work hard on your daily activities, there’s also a time to rest. Make sure that you’re taking time to do the latter. Many of us work ourselves to the bone trying to get everything done, sacrificing sleep, personal time and rest to our detriment. Instead of becoming more productive, we end up burned out on our jobs and hating life. By all means, work hard; however, make sure that you also plan time to rest, relax and spend time with loved ones and on hobbies that make you happy.

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