If you have ever felt overwhelmed by your Inbox, panicked about a missing document or feel that you don’t get everything done that you want to each day, it’s time to reassess your organizational skills.
Many of us would like to be more organized, but aren’t sure where to start. While organization doesn’t happen overnight, over time one can learn the habits necessary to become more organized. Here are three tips to help you better organize your life and business.
1. Put everything in its place:
• Email: Email can be overwhelming, especially if you typically receive a ton of messages a day. Instead of leaving your email inbox open, open it at certain times of the day (e.g., 9am, noon and 4:30pm). When you open it, choose to delete the message, send it to the archives, address it right away or address it later. If it helps, set up folders for these functions to make sorting quicker. If your email is full of subscription emails, try a program like Unroll.me (free for Gmail and Yahoo!) which sorts these emails into a single daily email.
• Interesting Articles: If you see an article online that piques your interest but don’t have time to read it now, programs like Instapaper will allow you to bookmark it to read at a later, more convenient time.
• Documents: Try to put papers away when you receive them. It’s tempting to rely on an inbox as a temporary landing area for stuff; however, this makes it easy to put off putting it away. Take some time each day to everything away, or hire an assistant to keep on top of it.
2. Keep a To-Do list. A to-do list is more than a list of tasks to tackle that day; it’ll also help you set your priorities for the day. Referral Maker™ real estate CRM software creates a to-do list of proactive lead generating activities every day so that you always know what to do, who to contact and what to say. This frees you up to do what you’re good at—providing optimal service to your clients.
3. Get help. If you can afford it, an assistant can help you take care of the smaller, more time consuming tasks so that you can focus on the activities that drive your business.
Getting organized takes time and commitment; however, you’ll be a more effective real estate professional in the end.